2. Leave Application

 

2. Leave Application

A leave application is a formal request written to an employer or school authority, asking for permission to take leave for a specified period. Here's how you can structure a leave application:

Structure of a Leave Application

1.    Sender’s Information

o   Name

o   Designation (if applicable)

o   Department (if applicable)

o   Contact information

2.    Date

3.    Recipient’s Information

o   Name

o   Designation

o   Department/Organization

4.    Subject

o   A brief statement indicating the purpose of the letter

5.    Salutation

o   Respectfully addressing the recipient (e.g., "Dear [Recipient’s Name]")

6.    Body of the Letter

o   Introduction: State the purpose of the leave and the dates you are requesting off.

o   Reason for Leave: Provide a brief explanation for your leave request.

o   Duration: Specify the start and end dates of your leave.

o   Work Arrangement: Mention any arrangements made to cover your responsibilities during your absence.

o   Conclusion: Express your gratitude and hope for a positive response.

7.    Closing

o   Formal closing (e.g., "Sincerely," "Yours faithfully,")

o   Signature (if submitting a hard copy)

o   Typed name

Example of a Leave Application

Subject: Request for Leave

Dear [Recipient’s Name],

I am writing to formally request leave from [start date] to [end date]. The reason for my leave is [brief explanation of the reason, e.g., personal reasons, medical emergency, family function, etc.].

During my absence, I have made arrangements for [colleague’s name] to handle my responsibilities. I will ensure a smooth handover of my duties and can be reached at [your contact information] if any urgent matters arise.

I would be grateful if you could grant me leave for the mentioned period. Thank you for your understanding and consideration.

Sincerely,
[Your Name]
[Your Designation]
[Your Contact Information]

Examples:

1. Write an application letter to your class principal for a sick leave.

2 May, 2024 
Melamchi, Sindhupalchok
The Principal
Shree Janajagriti Secondary School
Melamchi-11, Sindhupalchok

Dear Sir,

With due respect, I beg to state that due to my health condition, I won't be able to attend my regular classes for a week. It is because last night, I suddenly felt unwell and was rushed to the hospital. Later, I was diagnosed with pneumonia. The doctor advised me to take bed-rest for a week.

Therefore, I kindly request you to grant me a leave for a week from 2-11 May. I will attend my regular classes from 12th May. I assure you that I will complete all the pending tasks once I get back to regular class. I hope you will consider my application. I look forward to your cooperation. Thanking you in anticipation!

Yours faithfully,
Anuska Tamang
Grade: 10
Roll no.: 1
2. Suppose there is a wedding ceremony of your elder sister at your home. Write an application to your class teacher asking for few days leave.

7 March, 2024

The Class Teacher-
Shree Jajajagriti Secondary School
Melamchi-11, Sindhupalchok

Subject: Leave application for attending wedding ceremony.

Dear Sir
I am writing to request a leave of three days from school, from March 7 to 10 to participate in my elder sister's wedding ceremony at our home.

As my sister's wedding is a significant and joyous occasion for our family, I am eager to be an active part of the preparations and celebrations. I understand the importance of my school attendance, but I assure you that I will catch up on missed lessons promptly and ensure that my studies remain unaffected. I kindly request you to grant me leave so that I can contribute to and value this memorable family event. I promise to return to school with renewed dedication and make up for any missed assignment.

Sincerely yours
Ash Bahadur Tamang
Grade 10
Roll-2

3. Suppose you are Pasang Tamang and working in Sindhu Bikash Bank now. You need to take an urgent leave due to your personal circumstances. Write a letter asking leave for three days.

5 Feb. 2024
The Manager
Sindhu Bikash Bank
Melamchi, Sindhupalchok

Subject: Leave Application

Dear Sir/Madam;

My name is Pasang Tamang, and I work as an employee at Sindhu Bikash Bank. I am writing this letter to request a leave of absence for three days starting from 9th Feb. to 11th Feb.
I need to attend an urgent mission during this time. I assure you that I will complete all my pending works before I leave and will make sure that my responsibilities are taken care of in my absence.

I understand the importance of my duties at the bank, and I apologize for any inconvenience my leave may cause. I will be reachable in case of any emergency. I kindly request you to grant me this leave, and I will be back on the date of return to resume my work.

Thank you for considering my request.

Sincerely,
Pasang Tamang

Exercises:

1. One of your relatives has invited yow attend his/her wedding ceremony. Write a letter to yow Head Teacher asking for a week's leave in about 150 words. [2080 LP]

2. Imagine that you have been sick due to cold and fever. Write a letter to your school principal describing your condition and request for a leave of absence for five days approximately in 150-200 words. [2079 Ka.P Q.]

3. You want to -attend your elder brother's engagement or an important occasion in your hometown. Write a leave application letter for a week requesting the principal of your school in about 150 words.

4. One of your family members is sick in hospital. You have to attend him/her there for two days. Write an application letter demanding a leave in about 150 words.