5. Invitation Letter

 

5. Invitation Letter

An invitation letter is a formal request for someone to attend an event, gathering, or function. It typically includes essential details such as the date, time, location, and purpose of the event. The tone and style of an invitation letter can vary depending on the nature of the event and the relationship between the sender and the recipient. Here are some key components of an invitation letter:

1.    Greeting: A polite opening addressing the recipient by name.

2.    Introduction: A brief statement introducing the event and its purpose.

3.    Event Details: Clear information about the date, time, location, and any specific instructions or requirements (e.g., dress code).

4.    RSVP Information: Instructions on how to confirm attendance, including contact details and any deadlines.

5.    Closing: A polite closing statement expressing hope that the recipient can attend, along with any additional remarks or gratitude.

6.    Signature: The sender’s name, title (if applicable), and contact information.

Examples:

1. Write a letter to your friend to invite him in your birthday party.

15 July, 2023

Melamchi, Sindhupalchok

Dear Maya,

I hope you are well. I am also well. You will be happy to know that 20 July is my birthday. It is my 15th birthday. On the occasion, our drawing room will be decorated nicely. My friends and guests will arrive at 5 p. m. At 6 p. m. I along with my friends will stand around a table where a beautiful birthday cake will be placed. I will blow out candles and cut the cake. All my friends and guests will be then entertained with delicious foods and birthday cake. I invite you in my birthday celebration. Your presence will give me more and more pleasure.

With best regards to you and your parents.

Your loving friend

Pritu.

2. Write a Letter to your Friend Inviting Him to your Elder Sister Marriage Ceremony

B-Block,

First Floor

Kailash Colony

Delhi-110006    

2nd July 2023

Dear Nikhil,

I hope that this letter finds you in great health and your family is doing well. I am good too. Finally, the occasion of my sister’s marriage is here.

You and your family are cordially invited to the auspicious occasion of my elder sister’s marriage ceremony. The event will take place on July 26, 2023. The venue for the same will be mentioned in the e-invite that you will receive in the following week. The main ceremony will start at around 8:30 and dinner will be served starting from 9:00 p.m.

We are all looking forward to having you grace the ceremony with your presence. We have invited all our other friends too. We will all have a great time talking and taking lots of pictures in our traditional attire. I hope to see you there. Till then, take care.

Your dear friend,

Neha.

3. Write a letter to the Mayor of your municipality or the Chairperson of your rural municipality requesting him/her to involve the representatives of children in the decision making process related to children's issues in your municipality/rural municipality.​

 

 

 

 

 

 

 

Date - 26-06-2023.

To,

The Mayor,

Panchkhal Municipality,

Kabhrepalanchok.

Subject - Request to involve the representatives of children in decision making process related to children's issues in our municipality.​

Respected Sir,

This is to bring to your notice that we, the residence of Panchkhal is facing some issues regarding children. Our children are not safe in our locality. Childrens are facing a lot of issues and it is not understandable by all. There is no cleanliness in the locality park and it is not well maintained. No safety is provided in the play ground or park that is for the children. Unhygienic places where our children play is not good for their health, and we need to take them to the doctors regularly as they are becoming sick. We want you to involve the representatives of the children in decision making process related to children's issues in our municipality. So that our children can be satisfied and safe to stay in our locality. ​As this is the serious point to think about as its about our children's health and safety.

Kindly look into this matter and grant out request so that we can be at ease about our children. I will be thankful to you. Kindly take action fast at this matter.

Thanking you,

Yours sincerely,

Rambhakta Shrestha

Exercises:
1. You are planning to celebrate your birthday at your home. Write a letter to your friend inviting him/her to attend the birthday party in about 100 words using the clues given below. [2080 BP]

Clues: 5 p.m. in the evening…… family members and friends …….birthday cake…… delicious meal singing and dancing

2. Imagine that you are the Principal of ABC school and organizing Parent's Day Programme on 6th of September, 2018 on remises. Write a letter of invitation to the School Supervisor in about 100 words. [2074 Supp]

Clues: Address/date... greeting... we would like to invite you on ... we would always appreciate your valuable presence... date and time... venue... closing remarks.

3.  Imagine that your brother had an engagement with a girl. Draft an invitation card for his marriage inviting your friends and relatives.

4. Imagine that your school is going to organize a science exhibition. Write an invitation card to the guest(s) inviting him/her to attend the exhibition.

5. Imagine that you are the principal of a school. Prepare an invitation card inviting the Mayor to attend the Farewell Programme in your school.